Care Team Contact Sign-Up

What this sheet is for

When multiple people share responsibility for one person's care — family members, paid aides, nurses, social workers, therapists and GP staff — finding the right contact at the right moment can be slow and stressful. This sheet collects every care team member in one place, so whoever is on duty that day can reach a GP, a relief carer or a specialist without searching through a phone or a stack of business cards.

How to use it

Write the patient's name and today's date in the Patient / Date field at the top right. In the Name & Role column, enter each person's full name and their relationship to the patient — for example 'Maria Chen, district nurse' or 'Tom Reyes, nephew, Tuesday cover'. In the Phone / Email / Agency column, add the best number or address and note preferred call times. The primary caregiver's own details go on the organiser line at the foot, so anyone picking up the sheet knows who is coordinating care.

What is printed on the page

“Care Team Contact Sign-Up” is laid out as name and contact: twenty-five numbered rows of name and contact details, a fill-in field for the date or event at the top right, an instruction line above the table and an organiser contact line at the foot. Under the title it reads “A shared list of everyone involved in care: who they are, what they do, how to reach them.”, and the line at the foot of the page says “Keep a copy in the patient's folder and photograph this sheet so contacts are always on your phone.”.

The remaining labels on “Care Team Contact Sign-Up”, the caregiving sheet, are “Patient / Date” for the event label, “Print clearly. Include the best time to call if a phone number is listed.” for the note line, “Name & Role” for the name heading, “Phone / Email / Agency” for the contact heading and “Primary caregiver contact:” for the organizer label.

Two things about this particular name and contact are settings rather than text, and “Care Team Contact Sign-Up” has them set like this. Numbered is on: number the rows 1 to 25. Organizer line is on: include the organiser contact line at the foot.

Tips

List each person's specific role in the Name & Role column so a substitute carer knows exactly who to call for which need.

Note the agency name alongside a paid carer's number; agencies often have an on-call line when a regular worker is unavailable.

Review and update this sheet every three months or whenever a care arrangement changes, and date the new version clearly.

The other layouts in this set

“Care Team Contact Sign-Up” is one of three sheets in this set, each a different fixed layout filled for the same topic. “Daily Caregiver Shift Cover” uses the slots layout and “Respite Care Volunteer Sign-Up” uses the multi-column layout. Pick by how you work: the layout decides how much you write and where, not what the sheet is about.