Weekly Care Team Prep

What this sheet is for

When you are the main person organising care for an elderly parent or someone recovering at home, the coordination load alone can be overwhelming. This sheet gives you a single weekly scan to run through before the week starts — catching a missing contact number, a low supply, or a loose grab rail before it becomes a crisis rather than after.

How to use it

Work through Appointments This Week on Sunday or Monday morning, confirming every visit and its transport. Move to Care Team Contacts Checked and verify that every number you might need urgently is written down and visible. Supplies and Equipment is a quick stock check — tick it only when you have actually looked, not from memory. Home Safety Checks should be done physically: open doors, test lights, press the alarm button. Use the Notes box for anything that needs following up before the next sheet is filled in.

What is printed on the page

“Weekly Care Team Prep” is laid out as two columns: four headed sections of eight pre-filled checkbox items each, two sections per column, with a notes box across the foot. Under the title it reads “Coordinate appointments, contacts, supplies, and home safety checks in one place.”, and the line at the foot of the page says “Keep a completed sheet from each week so you can show patterns to the doctor or social worker at reviews.”.

The section headings slot holds four entries — “Appointments This Week”, “Care Team Contacts Checked”, “Supplies & Equipment” and “Home Safety Checks” — so the sheet is already filled in for caregiving rather than left as blank rows to label yourself.

The section 1 items slot holds eight entries — “GP / primary care visit confirmed”, “Specialist appointment transport arranged”, “Physiotherapy session time noted”, “Blood test or imaging booking made” and “Pharmacy pick-up scheduled” and three more — so the sheet is already filled in for caregiving rather than left as blank rows to label yourself.

The section 2 items slot holds eight entries — “GP contact number written and visible”, “District nurse next visit date noted”, “Social worker last spoken to this week”, “Home help agency confirmed hours” and “Emergency contact list is current” and three more — so the sheet is already filled in for caregiving rather than left as blank rows to label yourself.

The section 3 items slot holds eight entries — “Continence supplies stock checked”, “Wound dressings / swabs counted”, “Mobility aid (frame, wheelchair) inspected”, “Spare batteries for hearing aid / device” and “Gloves and hand sanitiser restocked” and three more — so the sheet is already filled in for caregiving rather than left as blank rows to label yourself.

The section 4 items slot holds eight entries — “Grab rails secure and undamaged”, “Bath / shower mat grip checked”, “Trip hazards cleared from walkways”, “Night light working in bedroom / hall” and “Call-bell or alarm within reach of bed” and three more — so the sheet is already filled in for caregiving rather than left as blank rows to label yourself.

The remaining labels on “Weekly Care Team Prep”, the caregiving sheet, are “Week of:” for the date label and “Notes & Follow-Up Actions” for the notes heading.

Two things about this particular two columns are settings rather than text, and “Weekly Care Team Prep” has them set like this. Notes box is on: include the notes box across the foot. Column rule is on: draw a vertical rule between the two columns.

Tips

Date each completed sheet and keep the last four weeks in a folder to spot recurring gaps in supplies or contacts.

If a care team member changes, update the contacts section immediately and cross out the old number so no one calls it in an emergency.

Do the home safety section during daylight hours so you can see clearly whether walkways are genuinely clear and lights are adequate.

The other layouts in this set

“Weekly Care Team Prep” is one of three sheets in this set, each a different fixed layout filled for the same topic. “Daily Home Care Checklist” uses the single column layout and “Hospital Discharge Transition” uses the phased timeline layout. Pick by how you work: the layout decides how much you write and where, not what the sheet is about.